Jazz Fest 2017 Timeline

Timeline for Payments and Submissions - Click HERE for printable version

Please mail all payments to:

Nic Meyer - Jazz Ensembles
New Trier High School
385 Winnetka Ave
Winnetka, IL 60093

As you can imagine, running this festival is a lot of work. Timely payment of fees and submission of ticket counts is crucial. Please make sure you have these dates in your calendar, and plan ahead to collect this information from your students. We expect high demand for school participation and for tickets to the evening concert featuring Arturo O'Farrill and the Afro Latin Jazz Orchestra. Directors who miss deadlines will jeopardize their students' participation. 

  • Friday, November 4th, 2016

    Participation Fees Due!

    *  $400 - Bands performing in the Gaffney Auditorium Jazz Fest Invitational

    *  $225 - Bands performing in all other performance locations

  • Friday, November 11th, 2016 

    Please email me with the FINAL number of tickets (participation price and full price) you will be purchasing. Please do not guess or estimate! This is extremely important, as tickets for the evening concert will go on sale to the public on Monday, November 14th, and this concert will likely sell out! Each band will receive one or two director's comp tickets. Performing students, along with a reasonable number of chaperones, will receive "participant" ($20) tickets. All other students and adults can purchase full price ($30) tickets.
    Please submit your ticket count in this format:
    Reduced Price ($20) Participant Tickets: ___
    Director's Comp: ___
    Full Price ($30) Tickets:  ___

    Ticket Payment is not due until Friday, December 9th, 2016.

  • Friday, December 9th, 2016
    Deadline for evening concert ticket payments. This deadline is extremely important. Any tickets not paid for at this time will be sold. We will email you an invoice on Monday, November 14th. Please get this to your business office immediately for payment.

  • Monday, December 12th, 2016
    Last day for a school to withdraw and receive a refund of fees.

  • Tuesday, January 10th, 2017

    "Breakfast, Lunch, and Setup" form is due. This allows us to make an informed food order. 

  • Friday, January 20th, 2017 - All Remaining Forms Due
    "Music To Be Performed"
    form due (online)

    "Soloist Form" due (print, scan, and email)

    "Stage Plot" due (print, scan, and email)

    These forms will be available online on the Festival page 


Please mail all payments to:

Nic Meyer - Jazz Ensembles
New Trier High School
385 Winnetka Ave
Winnetka, IL 60093

Please email all forms to: